Sheet KEY-03 · Finance & CRM Manual
Finance, Accounting & Control
General ledger, month-end close, expenses and bills, bank reconciliation, tax and data imports.
Automatic posting to the ledger
Billing and expense actions post their own journal entries. Sending an invoice debits accounts receivable and credits revenue and sales tax payable. Approving an expense or bill debits the expense account and credits accounts payable. If a posting fails, Keystone blocks the action and records nothing.
Close
Fiscal periods belong to a company entity, so one subsidiary can be closed while another is open. Close periods in date order. Close runs check the period for exceptions. Reopening a closed period needs a reason and approval from a second person.
Expenses, bills and bank
- Expense policies approve low-risk spend and reject disallowed spend automatically.
- Bills need approval from someone other than their creator when more than one approver exists.
- Bank transactions arrive through bank feeds or file import, then get matched and reconciled.
Tax
Keystone tracks sales tax, quarterly estimates, 1099s and a calendar of filing deadlines. It only automates jurisdictions it lists as supported. For anything else it blocks the estimate and tells the operator what to do next.
Imported financial data
Bank feeds, payment processor activity, payroll journals and historical ledger data can be imported from supported providers or from files.